Executive Secretary to Managing Director

Job Role 

We are looking to hire an executive secretary to MD to assist him with his day-to-day official and administrative work, with exceptional administrative and clerical skills. The executive secretary is expected to multi-task and work in a fast-paced environment.

To ensure success, the executive secretary should be organized, have superb research skills, and be an exceptional communicator with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. Top candidates will possess incredible problem-solving and office coordination skills, and exhibit excellent time management.

Key Responsibilities:

• Coordinating arrangements, meetings, and/or conferences as assigned.
• Taking dictation and writing correspondence.
• Compiling, proofreading, and revising drafts of documents and reports.
• Daily record keeping and filing of documents.
• Preparing reports, presentations, and correspondence accurately and swiftly.
• Creating and organizing information, and generating reference tools for easy use.
• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• Operating and maintaining office equipment.
• Managing a busy calendar, meeting coordination, and travel arrangement
• Ensuring efficient and effective administrative information and assistance.

Requirements:

1. GCE A/L or above and with over 3 years of experience in a secretarial support role
2. Certificate in secretarial / administration or related
3. Thorough understanding of clerical and secretarial principles.
4. Strong knowledge of databases and tracking systems.
5. Fantastic organizational skills and detail-oriented.
6. Ability to work under pressure and meet deadlines.
7. Brilliant written and verbal communication skills
8. Proficient in Microsoft Office, and business communication software

• The candidates who are living in close proximity will be given a preference
• The remuneration package is competitive and includes benefits consistent with the performance.

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