Personal Assistant and Admin Secretary to CEO

KEY RESPONSIBILITIES

• Organize and manage CEO's calendar and appointments. Arrange and coordinate internal and external business meetings and events, ensuring effective time management.
• Coordinate and correspond with Overseas business contacts, travel arrangements, including Visas, flight booking, hotel reservation and itineraries.
• Handle confidential documents ensuring they remain secure and maintain all files related to CEO as per the requirement.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Manage all utility bill payments and monthly expenses on time, do necessary follow-ups and record statements and correspondences.
• Follow with Local Auditors on yearly returns and ensure all necessary documents are submitted on time
• Taking minutes and follow ups the progress with Internal Business unit heads.
• Secretarial matters of CEO
• Correspondence with Banks, Leasing companies and Government Authorities.

JOB REQUIREMENTS

• Degree or equitant qualification is a plus.
• Proven experience as Personal Assistant or similar administrative role
• Excellent organizational and time-management skills
• Excellent interpersonal skills.
• Excellent English verbal and written communication skills.
• High Level of discretion and ability to handle confidential information.
• Proficiency in MS Office
• A candidate in between 25-45 years of age

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